Any incident that causes any player, manager, coach, umpire, or volunteer to receive medical treatment and/or first aid must be reported to the Director of Safety. The terms "medical treatment and/or first aid" should include even passive treatments such as the evaluation and diagnosis of the extent of the injury. Any incident that (a) causes a player to miss any practice or game time; or (b) any event that has the potential to require medical assistance must be reported promptly.
When uncertain as to whether an injury warrants being reported, managers are expected resolve doubtful cases in favor of reporting. Two rules of thumb: (1) if any first aid is required beyond giving the injured person time to regain composure and “shake off” the injury, it should be reported. (2) If the manager feels any need to discuss the incident with a parent after the game or practice, it should be reported.
Any manager lacking access to the Internet may call the Safety Director and request instructions for submitting the report. Managers should report injuries within 48 hours of when they happen; however, it is better to report an injury late than not to report it at all. Managers are also encouraged to report near misses, which can be as instructive in improving the safety program as actual accidents are.